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Subj:  Minutes of PHC Meeting of 24 October 2011

1.  Meeting was called to order by PHC Chairman Jerry Prinz at 1100.  PHC members in attendance were, Lafayette Donaldson, John Gilbert, Jack Dietz, CDR Bob Chesko and QM Paul Gasperson.  Advisors present were Canteen Manager, Assistant Canteen Manager, and Accounting Clerk.   Excused:  Stock Clerk and PHC Member Ken Schaefer.   

2.  Old Business:       

     A.   Employee of the Month Program.  Employee of the Month for October is Jeralyn “Jeng” Cordero, Cashier.  Action:  Canteen Manager and Asst. Canteen Manager.   (Closed)

     B.  Routine Maintenance.     No significant repairs required.  1 emergency light in the dining area replaced, with an LED light.  It was recommended that lights in the Dining Room be controlled by individual switches for each area, to preclude wasting electricity.  This will be investigated.  Action:  PHC Member Dietz and Canteen Manager.  (Open)

     C.   PHC Information Paper prepared by Review Committee and presented to the PHC. They will further investigate items brought up, as directed by PHC. Action:  Review Committee (Open)

     D.   Budgeted Items.  Security Camera System included in Budget, along with stainless steel hood and 2 stand-up Air Cons.    Action:   PHC.  (Tabled) Some discussion has been held on these items, regarding priority, and it was decided we did not need to purchase any at the present time.

     E.   Canteen Profit for September.  A profit of P9,104.59.  Ongoing corrective measures being actively pursued:  1) Reducing portion amounts on certain menu items and specials, that are obviously too large. Being done. 2) Reduction in number of portions prepared daily for specials, to preclude leftovers. Done and working.  3) Working on lowering of cost of goods purchased and 4) Purging the menu of low selling items. Action:  PHC Review Committee and Office Staff.  (Open)  

     F.   Promotional Ideas.  Wednesday All You Can Eat Specials will be suspended for three months, while more data is obtained on sales. Action:  Canteen Manager, Asst. Canteen Manager and Stock Clerk.  (Open)

     G.   Front Entranceway.  A discussion was held about the possibility of covering the front entranceway from the front door out to the gates.  Under consideration.  Another estimate obtained for P139, 380, which appeared high. Awaiting further bids. Action:  PHC.  (Tabled)

     H.  Veterans Day Picnic.  Band – P6000 + a free meal and 3 free drinks per member. PHC Member Schaefer has made arrangements.   Street closure permit obtained from Barangay at P1500.  2 additional security guards obtained from Barangay at P400 each.  Tents, tables and chairs will be rented.  P800 each for tents, tables and chairs P6 each.  Action:  Canteen Manager.  Menu and ticket price was approved.  P250 – adults and children. Flyer posted.   Action:  PHC/Canteen Manager.  (Open)

 3.  New Business:

      A.  Hot Dog Bun size reduced.  Hoagie bun sizes remain the same. Action:  Canteen Manager.  (Closed)

     B.  Soft Shell Tacos have been overcooked lately.  Cooks have been counseled.  Action:  Canteen Manager.  (Closed)

     C.  Bug Problem will be addressed more vigorously with a possible twice a month spraying. Action:  Canteen Manager.  (Closed) Will be monitored.

     D.  The kitchen is still not using Kraft sliced cheese for sandwiches as directed by PHC previously. Action: PHC Manager. (Open)

    E.  Discussion was held concerning closing dining room early in the evening and serving evening meals only in the bar area and meeting room to save electricity.  Committee decided to make no changes.   (Closed)

     F.  Discussion held concerning staff levels if a reduction in force was necessary.  Problem is that the kitchen is probably overstaffed but has most of our senior employees.  Further study needed.  Action:  PHC.  (Open)

     G.  During the September General Membership meeting a suggestion was made in regard to moving the library to the Essary Room. Conclusion was that there is not enough wall space in Essary Room.  The back corner of the Dining room was also looked at with the same conclusion. It was agreed that current location is the best we have for now and that more book space be created by recycling old books.  However, QM Gasperson has some further ideas,  so he was tasked with forming a special committee to make a detailed study, including cost and utilization, for presentation to the PHC.  Action:  QM Gasperson.  (Open)

     H.  Thanksgiving Dinner was discussed, particularly bread dressing and cranberry jell.  A price will be determined and a poster promulgated as soon as our cost of goods is updated.  Action:  Canteen Manager and Accounting Clerk.  (Open)

     I.  Essary Room.  After a detailed discussion on the rental of this room, it was decided that P300 per hour would be charged to cover cost of utilities, effective 1 November.  The Accounting Clerk will prepare a letter for the signature of the Post Commander, and submit it to the PHC Chairman ASAP.  Action:  Accounting Clerk.  (Open)

4.  Meeting was adjourned at 1159.  Next regular meeting will be on Monday, 14 November at 1100.

Jerry Prinz

PHC Chairman